Photo by Lisa Williams on Flickr
TagMyDoc helps you increase productivity at work in a way that you’ve never seen before. How? By simply giving a unique identifier to each of your documents, to which we call it a “tag”. A simple click or scan on this tag allows everyone to:
“The average user emails 2 or more documents per day to an average of 5 people for review. The fact that these 10 or more attachments are stored on multiple local computers complicates the challenge of finding the latest document versions.” (Source: harmon.ie, May 2011)
Any document that will be frequently updated.
Keep control over the content of a document you’ve previously shared, no matter its location. No app required for the viewers of your document.
Make sure that the document you work with is up to date. Instantly. Thanks to the Version Validation Tool, you just have to scan or click on the tag of the document to know if you can continue working with it. Don’t waste time and money working with an out of date copy anymore and stop wasting valuable resources on searching for the right document through entire folders.
Once you know the document you are working with is out of date, you can retrieve its latest version instantly. TagMyDoc gives immediate access to the most current document everytime you interact with the unique ID of each document copy. Let’s say you have 15 versions of a user guide. If you open the version #2 and click on its tag, you’ll get the version #15 right away. As simple as that.
You started working on the wrong document and have to start all over again? You just provided your director with an out of date document? You communicated decisions to all your partners based on wrong numbers and now look like a fool? If you tag your documents with TagMyDoc, it won’t happen. Open your tagged document, instantly know if it’s up to date and if not, get its latest version right away. No one will ever have an out of date document in hands anymore.
When important documents need to be reviewed or analyzed in board of directors’ meetings, such as financial & sales reports, budgets or executive summaries, it’s crucial that each director gets the most up to date versions of all these documents so that they could make informed decisions.
Check out our use cases by industry:Use Case for the Construction Industry
When you work with industrial equipments, you have to deal with multiple versions of documents such as: quality & technical documentation, user guides, maintenance-related documents and more. Having the most current version of these documents is essential. Use TagMyDoc to make sure all documents you send to governmental authorities or provide technicians with are up to date, at anytime.
Apply a tag directly on your equipments and let technicians, auditors or workers scan it to always retrieve the most updated content. The tag will spread the most current document as soon as you upload the new version on TagMyDoc directly from your computer.
TagMyDoc is even more useful when you have to work with the same documents with people from inside and outside the organization. Dealing with multiple versions of contracts, RFPs, plans or quotations is a day-to-day challenge. When different stakeholders working with different document management software are involved, making sure everyone’s got the latest version of your documents in hands is something often complicated.
Give your documents a unique ID, called the tag, and share them with your partners. Encourage them to follow the documents so that next time you upload a new version, they all get notified on the spot by email. TagMyDoc is easy-to-use, flexible and secure.
Retrieve the email addresses of all the people who download your documents by activating the Email Collector tool. If your audience, your prospects or your partners need one of your presentations or one of your technical requirements, they will have to enter their email address in order to access the document. A new communication channel is now opened between you and them.
Reinforce your brand image by personalizing all of your documents with your company’s logo under each tag. Keep your prospects and clients updated with “always up to date” documents. This option is only included in TagMyDoc for Business.
Make sure to keep every member of your team updated on any document changes. Colleagues and partners can “follow” your document so next time you upload a new version, they will get an instant email notification providing them with the most current document. Everyone now stays in touch with important documents and misses nothing.
Get feedback on your documents and know what changes need to be made thanks to the comments. Encourage coworkers to comment your documents and engage in conversation related to a specific document in one centralized place.
Each copy of a document carries the whole version history of the document. Keep track of all previous versions and access them whenever you want.
You can find and access all of the documents you tag and follow in one specific place. From everywhere, you can access your own cloud-based document management solution and retrieve the documents you need. Create folders in which you can move your documents in order to better organize your own TagMyDoc’s cloud environment.
TagMyDoc developed Microsoft Office add-ins so that you can tag your documents without leaving your Word, Excel or PowerPoint applications. No need to go to tagmydoc.com to upload all of your new document versions. With these add-ins, one click is all you need to save and tag! Available for Windows only but a Mac version will be coming soon.
TagMyDoc, a unique cloud-based document management solution, is compatible with other popular document management systems and cloud storage services. TagMyDoc’s API can also be integrated in any software or web solution that aims to eliminate the issue of working with out of date documents. Contact us if you have any idea on how to integrate TagMyDoc in your next projects.
No matter where you save your documents, whether it’s on Dropbox, Google Drive or Box, your tagged documents will always give you instant access to their latest versions. Combine the power of TagMyDoc with your favorite cloud storage service by linking your accounts now.
If you have sensitive documents you want to share with colleagues and partners, make sure you password-protect them. Only the ones with the password would be able to retrieve your most up to date content.
When the documents are transported for tagging, it is always using Transport Layer Security (TLS) 1.0 with AES 256-bit encryption, the ones that are used by banks & large financial institutions. TagMyDoc is available 24/7. The documents are stored on Amazon’s S3 servers. Flexibility of where the documents are stored is available if needed.
One of the 35 best productivity apps of 2012.- The Next Web
I have a tool you’ll want to hear about.- CBS MoneyWatch
TagMyDoc offers a cool paper-saving solution for document distribution.- PCWorld